It's also good if you want to collaborate within a closed circle of people - for example, if you and a friend or family member are working together on a private letter or working on taxes. Private is the best setting for your own private documents, like a list of contacts or a resume. Anyone trying to access the document will have to sign in to their Google Account to verify that they have access to the doc. And from there, you can grant access to other people. When you create a private doc, you are the only person with access to it. And you can see how your doc is set by looking at the icon right next to its title.

There are up to 5 different visibility options: private people at my organization with a link, people at my organization can find and access, anyone with the link and public on the web.

Visibility options: Private, Anyone with the link, and Public on the web These visibility settings are detailed in the text below : In addition to explicitly sharing your document with individuals or Groups in your domain, you can choose to make your document more widely accessible via links or search. Same features as above, but can add comments to the document.Can make a copy a doc, but can't copy the list of doc's editors.

Can see the most recent version of a document, spreadsheet, presentation, or drawing but can't make any changes.

Can make a copy of a doc, and copy the list of doc's editors.

Can export a copy of the document, spreadsheet, presentation, or drawing to their local hard drive.

Can invite or delete other editors and viewers (if the owner has given them permission).

Can edit documents, spreadsheets, presentations, and drawings.

Please note: To fully delete a document, spreadsheet, presentation, or drawing, and remove access to it, you need to delete it and then Empty Trash.

Can delete documents, spreadsheets, presentations, and drawings, and thereby remove access for editors and viewers.

Can edit documents, spreadsheets, presentations, and drawings, and invite more editors and viewers.

You can choose to explicitly share it with individuals or groups in one of three types of roles with sharing privileges: When you create a new document, you are automatically the owner and the document is generally only available only to you unless your Google Apps administrator has modified the default settings. An administrator might seek feedback on a policy, but not want others to edit so she would grant teachers comment-only access to a document. You can share your docs with just the people you want, and you can specify exactly what level of access (edit, view, or comment) each person has for each document.įor example, a teacher might give students view-only access to a syllabus or written assignment document so that students cannot edit the description, but give editing access to a fellow teacher who is teaching the same subject and giving the same assignment.

Sharing settings: who can make changes or only view the document.

Visibility settings: how people can access your document.

With Google Drive you have 2 types of settings for making your document available to others which we will review in the next steps: You can also start a discussion with others in the document using the built-in chat feature. Google Drive lets you know who else is looking at the document and exactly where they are making changes. Sharing documents online makes it easier for groups to work together, wherever they are. With everyone seeing the same thing, at the same time, you can start collaborating in real-time. Many people can access a Google Drive document at the same time, just like many people can look at the same webpage or the same photo shared online. Instead, you can share one online version of your document and specify who has permission to make changes and who has permission only to view. In Google Drive, when you want to send a document for others to see or edit, you don’t need to email an attachment or upload a file for others to access. Transfer ownership of all docs from one use to another Shared folders with individuals and groupsĪdd or remove documents from shared folders Chapter 2: Sharing, Privacy, Printing & Publishing

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